Custodia works with the records you already have.
Connect Dropbox and Google Drive to turn scattered stewardship files into report-ready evidence, preserve-level records, and clearer readiness — without migrating everything first.
Keep your current file systems. Let Custodia make them legible, structured, and useful.
Your real records are not in a new system. They're in the folders you already keep.
Conservation organizations have spent years building cloud archives of baselines, monitoring reports, maps, photos, correspondence, and transaction materials. The problem isn't where the files live — it's that no one system can answer "what do we actually have, and what's missing?"
- Baseline documentation reports living in a 2017 Drive folder
- Annual monitoring reports scattered across staff Dropboxes
- Maps, photos, and field notes nobody can find under pressure
- Closing packets and amendments split across email and shared folders
- Correspondence archives that quietly hold the legal record
From cloud folders to report-ready evidence.
Custodia turns existing file archives into organized preserve records — without asking your team to abandon the tools they already use.
Map files to preserves
Cloud folders get linked to the right preserve, easement, or project — so a file always answers 'which place is this about?'
Classify likely document types
Custodia infers whether a file is a baseline, monitoring report, map, photo, closing document, or correspondence — and surfaces classifier confidence.
Surface missing categories
See, per preserve, which kinds of records you don't have on file yet — before an auditor or grantor asks.
Detect duplicates & single-copy risk
Find files that exist only in one place, and recognize when the same record is safely stored both natively and in the cloud.
Feed reporting & readiness
The same indexed file can satisfy a baseline component, a closing checklist item, and a defense-readiness signal — without re-uploading anything.
Link, don't lock in
Files stay where they live. Custodia indexes metadata, classifies, and links — your team keeps using Drive and Dropbox the way they always have.
Pull supporting evidence from your existing folders into reports.
Reporting Studio can use the files you already have — maps, photos, monitoring write-ups, correspondence — to draft annual monitoring reports, board briefs, grant narratives, accreditation packets, and review-related briefs.
See how Reporting Studio uses connected filesConnected files become inputs to
- Annual monitoring reports
- Accreditation bundles & LCPL
- Grant narratives & board briefs
- Annual impact reports
- Review-related briefs (Review Watch)
Existing files start counting toward readiness immediately.
Custodia's readiness engines — baseline, accreditation, recordkeeping, and defense — read from the same connected file pool. Your records do not have to be perfectly migrated before they become useful.
Baseline completeness
External baseline files count toward per-preserve BDR coverage — the checker shows what's present, what's missing, and where each piece lives.
Accreditation readiness
Indexed cloud monitoring reports fill in monitoring-year coverage in the LCPL — even before any data has been entered natively.
Recordkeeping autopilot
Auto-classification means a Drive folder dump becomes preserve-attached records, not another archive nobody trusts.
Defense readiness
Duplicate-storage detection turns 'the file is in Dropbox somewhere' into a measurable defensibility signal.
Keep your file systems. Add intelligence on top.
Companion Mode works with the systems you already use — including your cloud file archives. Connect existing repositories and Custodia organizes records, supports report generation, and surfaces readiness signals without forcing a full migration.
Cloud files alongside richer native records.
In Full Custodia, file intelligence works alongside native sites, visits, timelines, and stewardship workflows — so a single preserve view sees both the records you've entered and the files already living in Drive or Dropbox.
Most tools make you start over. Custodia starts with the records you already have.
Connect existing file archives, bring them into stewardship context, and use them for reporting, readiness, and preserve intelligence — on day one, without a migration project.
See how cloud files become stewardship readiness.
Bring your Drive and Dropbox files into reporting. Use Custodia without moving everything first.